Human Resources Generalist/Payroll/Supporting CEO's Residence
Job Description
Job Description
Must have exposure supporting a CEO with their residence
Will be handling payroll and HR functions for 3 residence's with 30+ staff
Must have :
Payroll and HR Management:
○ Oversee payroll for household staff, ensuring accuracy and timeliness.
○ Prepare offer letters, contracts, and employment agreements for new hires.
○ Facilitate onboarding and ensure compliance with employment regulations.
We are seeking a highly organized and professional Family Office/Human Resources Assistant to streamline daily corporate and domestic operations and provide administrative human resource support of a Private Family on Long Island This role is essential to ensuring seamless coordination of payroll, scheduling, staff management, and other administrative tasks. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of responsibilities with discretion and efficiency.
Requirements:
● Bachelor’s degree or relevant experience in administration, HR, or a related field.
● Proven experience in household management, family office, or executive support roles.
● Strong organizational and multitasking abilities.
● Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and payroll systems.
● Exceptional discretion and confidentiality.
● Adaptability and the ability to prioritize in a fast-paced environment.
● Excellent interpersonal and communication skills.
Responsibilities:
- Payroll and HR Management:
○ Oversee payroll for household staff, ensuring accuracy and timeliness.
○ Prepare offer letters, contracts, and employment agreements for new hires.
○ Facilitate onboarding and ensure compliance with employment regulations.
- Scheduling and Calendar Management:
○ Maintain and coordinate schedules for the family and household staff.
○ Arrange appointments, activities, and travel plans.
○ Ensure clear communication and seamless coordination among all parties.
- Administrative Support:
○ Track and manage household budgets, expenses, and vendor payments.
○ Organize and maintain important family documents and records.
○ Act as a liaison with accountants, legal advisors, and external service providers.
- Household Oversight:
○ Manage hiring, training, and scheduling of household staff.
○ Serve as the primary point of contact for vendors and service providers.
- Ad Hoc Duties:
○ Assist with event planning and coordination.
○ Handle special requests and projects as needed.
Schedule: Monday to Friday | 9-6PM ET with flexibility