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SECRETARY-BOOKKEEPER FT Mon thru Fri. Experienced Knowledge of RE Industry, Quickbooks, Filing, Phones, Busy Office. Call 516.885.8585

Secretary

Associate, Bus. Finance Office -Global Atlantic Financial Company (NY, NY): Produce analytical dashboard &amp; reporting pkg that tracks investment performance for actual &amp; expected investment income. Interface w/ organization as investment income leader &amp; own oversight &amp; tracking of investment income. REQ'MTS: Bach (U.S. or foreign equiv) in Fin'c, Acctg, Econ, Math, Quantitative Mgmt or rel quantitative field, + 3 yrs exp in fin'c, insurance, consulting, or investment banking. Prior exp must incl 3 yrs exp in following: Working in Excel incl advanced Excel functions for Data ETL &amp; analysis &amp; working w/ VBA; Dealing w/ lrg datasets &amp; extracting bus. intelligence &amp; performance stories, incl but not limited to analysis on yield at CUSIP level &amp; summarizing CUSIP level data into asset class view; Using Data Visualization Tools (such as Tableau &amp; PowerBI) to produce bus. analytical dashboards by joining various data into reporting pkgs that help sr leaderships track performance; Project mgmt skills to partner w/ cross-functional stakeholders to manage investment inputs, facilitate workshops, drive discussion, &amp; create executive reporting pkgs for monthly &amp; quarterly closing &amp; forecasting processes; Understanding of acctg &amp; fin'l statements, incl fin'l acctg; Designing &amp; optimizing forecasting analysis to present performance insights to sr leaders; Synthetizing bus. story &amp; producing board-level quality PPT pgs; Presenting in front of sr mgmt. $115,731/yr-$146,300.18/yr. Pls email resumes to <a href="mailto:Immigration@gafg.com" target="_blank">Immigration@gafg.com</a>. Pls specifically incl ref code "8740370" in subject line of email when applying. EEO/AAE/V/D.

Associate, Bus. Finance Office

Executive Operations &amp; IT Coordinator Are you an exceptionally organized, tech-savvy professional who thrives in a fast-paced environment? We’re looking for a part-time Executive Operations &amp; IT Coordinator to join our team at Gresham, a global fintech leader, supporting the smooth operation of our New York and Florida offices. In this varied and dynamic role, you will be the cornerstone of our North America business operations, blending office and executive support responsibilities with light-touch internal systems coordination. You’ll be the go-to person for office logistics, onsite support, and small-scale technical issues — helping our team operate efficiently and confidently.
What You’ll Do:
<ul>
<li>Serve as the key administrative coordinator for our NY and FL offices, including facilities, supplies, events, travel, and vendor management.</li>
<li>Provide executive-level support to leaders, coordinating calendars, travel, and expense reporting.</li>
<li>Act as the first point of contact for light internal tech support needs — coordinating with our global IT team as necessary.</li>
<li>Support in-office IT infrastructure needs such as device setup, basic troubleshooting, and network/printer connectivity.</li>
<li>Maintain high visibility in the NY office, ensuring everything runs smoothly and issues are resolved quickly.</li>
</ul>
About You:
You are proactive and detail-oriented, thriving in environments where you're juggling competing priorities with ease. While you're not an engineer, you're confident with technology and unafraid to dive into basic systems support when needed. You bring at least two years of experience in executive or business operations roles and are comfortable lifting or moving office supplies as needed (up to approximately 15 pounds). Most importantly, you're a collaborative problem-solver who communicates clearly and professionally across teams, including with global colleagues.
About Us
A career at Gresham provides a unique blend of agility, innovation, empowerment and warmth. We’re well established with global clients and an admired product meaning you can feel secure and confident about your future. We still retain the agility and intimacy of a small business, meaning you can influence change and see the impact of your ideas. We limit hierarchy and are big on collaboration, so you’ll be challenging and stretching yourself every day, working with leading edge technologies that help improve integrity and accuracy in the Financial Services sector. You’ll feel at home in our friendly, supportive, people-centric culture where we work towards common goals, not individual interests.
Gresham helps global businesses connect, reconcile, and control their data, systems and processes. And in doing so, we deliver something that is vital to modern business. Data confidence. Our teams are responsible for building and delivering leading edge solutions to our customers, the world’s top financial institutions.
About our Values:
Our culture and everything we do is underpinned by our values; we Embrace Learning, We Create Together, Be the Champion, and Make It Simple. We Harness the value of different perspectives, backgrounds and experience. Everyone has the potential for extraordinary ideas and action. The sum is greater than its parts. Lean in and together we will find innovative solutions for today's problems and tomorrow's opportunities.&nbsp;We take ownership for delivering success, delighting our customers, and helping our business and our people to grow and flourish. We believe in the power of simplicity. Focus on clarity through expertise and eliminate unnecessary complexities - in the big things and the small things. 
About Our Part-Time Benefits:
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Pro-rated annual leave time and holidays
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Learning and Development Programs with over 14,000 A-Learning courses at your fingertips (in 14 languages)
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Discretionary Company Bonus: based on individual and group performance
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Employee Assistance Program (EAP)
Salary Range: $38 - 46 per hour

Executive Operations & IT Coordinator

Professional PT, a leading provider of physical, occupational, and hand therapy in the Northeast, is seeking a dedicated and compassionate individual to join our team as a Patient Care Coordinator. As a Patient Care Coordinator, you will be the first point of contact for our patients and play a vital role in providing exceptional customer service and ensuring a positive patient experience.
Our company is committed to providing high-quality care to our patients and creating a positive and welcoming environment. We value teamwork, respect, and integrity, and are looking for someone who shares these values and is passionate about helping others.
$17 - $19 per hour
Responsibilities:
<ul>
<li>Greet patients</li>
<li>Answer phones</li>
<li>Schedule patient appointments </li>
<li>Complete new patient registration and data entry</li>
<li>Discuss insurance benefits, authorization requirements and payment responsibilities</li>
<li>Collect patient balances (copay/deductible/coinsurance)</li>
<li>Perform standard day-to-day clinical administrative responsibilities</li>
</ul>
Requirements
<ul>
<li>High school diploma or equivalent.</li>
<li>Prior experience in a customer service or administrative role, preferably in a healthcare setting.</li>
<li>Excellent interpersonal and communication skills.</li>
<li>Strong attention to detail and organizational skills.</li>
<li>Ability to multitask, prioritize tasks, and work in a fast-paced environment.</li>
<li>Proficient in computer skills and ability to learn new software systems.</li>
</ul>
Benefits
<ul>
<li>Monthly performance bonus</li>
<li>Employee assistance program&nbsp;</li>
<li>Employee discounts</li>
<li>Sick time earned based on New York State Paid Safe and Sick Law.</li>
</ul>

Part Time Patient Care Coordinator

Rye Country Day School is seeking a full-time Lower School Administrative Assistant beginning August 11, 2025. Rye Country Day School is a coeducational, Prek-12, college preparatory school located in Westchester County, New York dedicated to providing students with an excellent education using both traditional and innovative approaches. We are actively committed to creating and sustaining a school community that is nurturing, supportive, diverse, and inclusive, one in which all students can participate fully and achieve their maximum potential through academic, athletic, creative, and social endeavors. We expect and promote moral responsibility and strive to develop strength of character within a respectful school community.
Specific responsibilities of the position include:
<ul>
<li>Working closely with the Lower School Principal and Assistant Principal to ensure smooth operations of the division</li>
<li>Liaising with administration and faculty to ensure all systems and events are executed at the highest caliber, allowing the faculty to focus their attention on high-quality teaching</li>
<li> Building strong relationships with the campus-wide services team to ensure that all functions that liaise with the division (nursing, food service, facilities, transportation) result in high levels of functioning and stakeholder satisfaction</li>
<li>Maintaining a system to prepare for future events, communications, and deadlines</li>
<li>Updating and maintaining accurate Lower School student files, forms, and database information</li>
<li>Scheduling meetings with internal and external constituents</li>
<li>Managing various calendars, including the division calendar</li>
<li>Managing daily division administrative tasks, including but not limited to:</li>
</ul>
Reporting employee and student attendance, scheduling substitutes, communicating with parents/guardians and employees in person, by email, and by telephone, communicating and supporting all needs for division events and programs, maintaining equipment and supply inventories, submitting purchase and work orders, as needed
<ul>
<li> Assisting with managing field trips, including coordination support for trip leaders</li>
<li>Managing requests for transcripts and recommendations</li>
<li>Preparing mailings</li>
<li>Preparing, distributing, and managing schedules and resumes for visiting candidates</li>
<li>Managing visitors, including notifying security, preparing schedules, pre-visit communications, welcoming guests, and escorting guests to destinations</li>
<li>Managing student file transfers from the Lower School and to the Middle School, as well as to the archives</li>
<li>Managing Lower School record retention</li>
<li>Assisting with the coordination of after-school programming</li>
<li>Covering the front desk on an as-needed basis</li>
<li> Demonstrated ability to maintain confidentiality and manage sensitive information </li>
</ul>
Requirements
<ul>
<li>Bachelor’s degree</li>
<li>Minimum of 3 years of administrative support experience preferred</li>
<li>Proficiency with Microsoft Office and Google Suite products, ZOOM, and student information systems, and a willingness to learn new software and web-based programs</li>
<li> Excellent communication (both written and oral) and organizational skills </li>
<li>Professional and confidential demeanor with all external and internal constituencies</li>
<li>Ability to coordinate multiple projects simultaneously; strong project management skills</li>
<li>A positive, motivated self-starter who can work independently</li>
<li> A well-developed sensitivity, knowledge, and understanding of the diverse backgrounds of community members; a commitment to diversity, equity, and inclusion</li>
<li>Excitement for working with Lower School employees, students, and families</li>
<li>Ability to support the extra-curricular and community life of the school</li>
</ul>
RCDS seeks faculty and staff who support our mission to foster a lifelong passion for learning, understanding, and service in an ever-changing world, and who share our commitment to creating and sustaining a vibrant, thriving, and inclusive multicultural learning community. The school is committed to providing invigorating and supportive work experiences for its diverse community of employees. Faculty and staff are offered meaningful opportunities for professional development, growth, and leadership; highly competitive salaries; and extensive benefits. RCDS is committed to diversity and inclusion throughout the community and curriculum. Please visit our website-<a href="http://www.ryecountryday.org" target="_blank">http://www.ryecountryday.org</a> – to learn more about the school’s rigorous curriculum, values, and strategic initiatives.
Rye Country Day School is an equal opportunity employer and complies with all federal, state, and local laws, which prohibit discrimination in employment because of race, color, national origin, citizenship, age, sex, religion, disability, marital status, sexual orientation, and veteran status.
Interested candidates should apply by submitting a resume and cover letter via the following link: <a href="https://rcds.workable.com/" target="_blank">https://rcds.workable.com/</a>.
Salary Range: $55,000-$70,000 based on experience

Lower School Administrative Assistant

<h3>Job description</h3>
We are looking for an experienced Dental Office Manager to lead our Periodontal Dental practice located on the upper east side of New York City!
We are looking for a high performing and motivational leader with proven experience as a Dental Office Manager who can manage a team while bringing out the best production from everyone and pushing the office up to the next level of expansion!
Must haves are a positive attitude, a sharp intellect and a keen ability to adapt to shifting priorities and a love of people! Must be willing to learn!
Prior dental office manager experience in a private practice a must.
HOURS: Monday through Friday 7:30 - 5:00 (1 hour lunch)
PAY: $70,000 - $75,000
BENEFITS: Health Insurance, PTO, 401K
#IND
Schedule:
<ul>
<li>Monday to Friday</li>
</ul>
Requirements
<ul>
<li>Dental Office Management experience: 3 years (Required)</li>
</ul>
Benefits
<ul>
<li>401(k)</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
<li>Pay: $70,000.00 - $75,000.00 per year</li>
</ul>

Dental Office Manager

We are seeking a dedicated and personable Dental Front Desk Receptionist to join our dynamic team in providing outstanding patient care. The ideal receptionist will be well-organized, efficient, and capable of multitasking in a fast-paced dental office environment. This role will involve interacting with patients, handling administrative tasks, and ensuring a smooth operation at the front desk.
Key Front Desk Responsibilities:
<ul>
<li>Greet patients warmly and assist them with check-in and check-out processes.</li>
<li>Manage appointment scheduling and confirm upcoming appointments.</li>
<li>Handle patient inquiries, including insurance and billing questions.</li>
<li>Maintain and update patient records accurately in the dental software system.</li>
<li>Coordinate communication between patients and the dental team.</li>
<li>Process payments and manage billing inquiries.</li>
</ul>
Working Hours:
This is a full-time position, Monday through Friday 8:00 - 5:00
Compensation: We are offering $25 - $32 per hour, based on experience, along with benefits.
Requirements
Qualifications:
<ul>
<li>3-5 years experience as a dental receptionist is required.</li>
<li>Strong communication skills, both verbal and written.</li>
<li>Familiarity with dental software and patient management systems.</li>
<li>Excellent organizational skills with attention to detail.</li>
<li>Ability to work effectively in a team environment and manage multiple tasks.</li>
</ul>
#IND
Benefits
Job Type: Full-time 
Salary: $25.00 - $33.00 per hour based on experience
Benefits offered:
Medical
Dental discounts
Pension plan
Paid holidays and personal and sick days
After 1 year 1 week paid vacation.&nbsp; 
Yearly bonus and raise based on individual performance

Dental Front Desk - E 61st

Department: Operations &amp; Logistics Reports To: Director of Operations Location: Onsite – Blauvelt, NY Employment Type: Full-Time Pay Range: $23.00 - $27.00
Company Overview
Vesta Home (dba Showroom Group) is changing the way that homes are marketed--and furniture is sold. We're obsessed with the client experience for our full-service offerings: interior design, luxury staging, elevated furniture rentals and custom furniture production, fueled by our proprietary technology and logistics expertise.
Founded in 2017, our team of 50+ designers creates thoughtful, stunning interiors for residential, commercial and hospitality projects. We proudly partner with top realtors, developers, the design trade and personalities on some of the most prestigious properties on the high-end market; chances are, you’ve seen our interiors in major design magazines as well as shows like Bravo's Million Dollar Listings and Netflix's Selling Sunset.
The #1 home staging brand in the country, Vesta’s design and local market depth in Los Angeles, New York, San Francisco and South Florida helps to sell multimillion-dollar properties faster and above ask–and allows buyers to seamlessly move into beautiful furnished spaces. The company’s interior design and custom furniture services are available worldwide.
Our Core Values:
<ul>
<li> Get it done!: We have a bias toward action, balancing grit with smart work to accomplish our goals. We see business challenges as opportunities, always bringing forth solutions, and believe no challenge is too great to solve collectively.&nbsp;</li>
<li> Design excellence: We believe exceptional design is a function of continuous improvement, and apply this purity of purpose to our process, products and people.</li>
<li> Execute in partnership, and with pride: We rise by lifting others and are most successful when our clients and colleagues are successful as well. Our team is self-motivated and committed to leading others to achieve our collective goals.&nbsp;</li>
<li> Invest in growth: We approach business with an entrepreneurial spirit. We are intensely focused on progress, believing profitable growth is the path forward. We “invest, not spend,” valuing impact and the efficient achievement of results.&nbsp;</li>
<li> Own the Outcome: We develop the most talented people, empowering them to offer a world-class experience to our clients. We deliver inspiring design in a reliable, organized and consistent manner that our clients and team can trust. We do this with a fanatical attention to detail, expecting perfection but accepting excellence.</li>
</ul>
Position Summary
The Warehouse Coordinator will support both warehouse and logistics operations, with approximately 50% of their time dedicated to warehouse responsibilities, 20% to logistics functions, and 30% supporting broader operational alignment between the two. This role is responsible for receiving inbound shipments, maintaining warehouse supply inventory, managing administrative coordination across departments, and supporting the smooth execution of daily delivery operations.
This is an onsite role intended for individuals who are highly organized, detail-oriented, and able to support cross-functional teams in a fast-paced environment.
Requirements
Warehouse Operations (50%)
<ul>
<li>Serve as the point of contact for incoming carriers and container deliveries; assign dock doors and manage unloading schedules</li>
<li>Maintain and manage inventory of warehouse supplies and consumables</li>
<li>Coordinate supply ordering and monitor replenishment needs across departments</li>
<li>Support warehouse organization and cleanliness, including layout updates and racking coordination</li>
<li>Assist in coordinating inbound and outbound material flow and communication with delivery teams</li>
</ul>
Logistics Support (20%)
<ul>
<li>Provide early-day dispatch coverage as assigned by the Director of Operations</li>
<li>Track and report on delivery trip status, including incomplete or miscategorized trips</li>
<li>Log recurring delivery issues and escalate as needed</li>
</ul>
Cross-Functional Coordination (30%)
<ul>
<li>Compile daily and weekly logistics performance reports</li>
<li>Record and track operational misses and support issue resolution with logistics and warehouse leadership</li>
<li>Assist in drafting and maintaining Standard Operating Procedures (SOPs) across operations and logistics teams</li>
<li>Support onboarding and coordination of team members across both warehouse and logistics functions</li>
<li>Manage warehouse-related administrative tasks to support execution and compliance</li>
<li>Track attendance and maintain meal waiver documentation for assigned team members</li>
</ul>
Qualifications
<ul>
<li>2+ years of experience in logistics, operations, or dispatch administration</li>
<li>Strong proficiency in Microsoft Excel, Google Workspace, and logistics systems</li>
<li>Excellent organizational and communication skills</li>
<li>Ability to manage priorities in a fast-paced environment</li>
<li>Strong attention to detail and process follow-through</li>
<li>Spanish language proficiency is a plus</li>
<li>Onsite availability required at one of Vesta’s operational facilities</li>
</ul>
Benefits
<ul>
<li>Competitive salary based on experience and location</li>
<li>Comprehensive medical, dental, and vision plans</li>
<li>Paid time off and company holidays</li>
<li>Opportunities for professional development and growth</li>
</ul>
Vesta is an equal opportunity employer. We are committed to fostering an inclusive workplace and welcome candidates from all backgrounds. All employment decisions are made without regard to race, color, religion, gender, sexual orientation, age, disability status, or any other characteristic protected by law.

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